Inttra Inc

  • Office Administrator

    Job Locations CN-Shanghai, C 200002
    Posted Date 3 weeks ago(7/30/2018 9:27 PM)
    Category
    Administrative/Clerical
  • Overview

    INTTRA is the world’s largest, multi-carrier e-commerce marketplace for ocean shipping. INTTRA professionals work with 54 leading carriers and NVOCCs, 109 software alliance partners, as well as their customers, to streamline and standardize their shipping processes worldwide through a network of more than 220,000 shipping professionals. Over 600,000 container orders are initiated on the INTTRA platform each week, representing 27 percent of global ocean container trade.


    This incumbent provides a wide range of day-to- day administrative, HR and operational support, which would include facilities and vendor management, support of local payroll related compliance, acting as a local banking liaison as well as making travelling arrangements, and planning meetings. The focus will be to support needs of the India Team and offices.

    Responsibilities

    • Manage all aspects of office administrative operations including cleanliness, pantry &
    • stationery supply, courier services
    • Handle incoming mails and local contact point for government related enquiries
    • Forward invoices to accounts payable, act as local vendor contact point and support
      Finance department in other enquiries.
    • Provide timely executive support to Senior Managers for scheduling appointments &
      other ad hoc requirements
    • Provide reception services as a primary contact person for visitors to office
    • Responsible for all aspects of travelling arrangement, including visa application, airlines
      and hotel reservations.
    • Handle T&E reimbursements
    • Filing of office admin or HR documents
    • Prepare presentations, documents, reports and correspondence in a timely and accurate
      manner.
    • Provide and assist with administrative project-oriented work as needed from multiple
      departments
    • Maintaining and ownership of Petty Cash for Shanghai and Hong Kong offices
    • Provide translation and interpretation services.
    • Provide assistance to organize major events, such as company outing, annual dinner etc.
    • Handle ad hoc assignments as requested.

    Qualifications

    Education & Professional Qualifications:

    • Preferably college degree of any major.

     

    Prior Experience:

    • 3+ years of HR / Admin experience

     

    Skills & Qualities:

    • Excellent verbal and written communication in both English and Mandarin. Able to speak another Asian language will be an advantage
    • Strong interpersonal skills: able to deal with a broad range of people from executives to other business associates in multiple cultures.
    • Good coordination and organizational skills
    • Demonstrated ability to work as part of a team is critical
    • Demonstrated innovativeness and motivation
    • Flexibility and ability to shift with the demands of the business in an entrepreneurial, informal environment
    • Stable, reliable, hardworking, flexible
    • Attention to detail, high work standards and ethical
    • Proficient with computer software.

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